Student Password Generator With Google Forms- GSuiteEdu Made Easy


As teachers get settled into the beginning of their school year, there are many different things that are stacked onto a teachers plate. Assessments, baselines, behaviors, procedures, and even instruction. One thing that gets over looked is how we teach technology specifically the process of signing inuser name and password management. One of the most important edtech skills we can teach students is password management but often times we are ordained from on high a password scheme that is either exactly the same for each student or quite difficult to memorize, it also doesn’t give any relevance to the student.

With many other trends in education, student choice is becoming key to an engaging all of our students.  I believe that giving students choice in their learning including the use of educational technology promotes personal ownership in the process. While getting ready for bed, I got a brilliant idea to help make student;s passwords personalized. (Mrs. Reed didn’t appreciate this excitement at 11:15pm at night) To provide students with a personal choice password, I set up a Google Form that is simply two questions for them to fill out.

Gsuite Password Generator-Blog

(There is no way to share a Google Form that I know of so I attached the Google Form which you can recreate easily. Let me know if there is a nifty hack to share a copy of a Google Form)

Screenshot 2017-08-24 at 7.03.46 PM

  1. Choose an animal name with a choice of 6 different animals with pictures. (I included a picture as well to allow students of all levels to access.
  2. Type in a four digit number (You can set Response Validation to Length-Minimum Character Count-4 to make sure that they have at least four digits.

You can gather the student’s emails in the Google Forms settings which listed in the response form. From the two cells from the two answers of the animal name and the number, you can combine the two cells using the following formula

=CONCATENATE(C2,D2) for example C2= Elephant D2=8831 E2 would combine to equal Elephant8831.

Screenshot 2017-08-24 at 7.39.31 PM

From here you can collect your student’s password and paste them into the Google Sheet you use to maintain user names/passwords and reset your student’s password on if you have access to this. You can adjust the animals to whatever options you want including PBIS vocabulary, scientific terms, or High Frequency Words. Let me know how you set up passwords for your students including best practices for digital citizenship.

I hope this helps and makes your Google Apps experience with the littles an experience full of creation, collaboration, and creativity.

Up next for this series on getting started with Google Apps in the new year is a post how to easily create Login cards for Google Apps with a simple extension and a Google Sheet. 

Update: Thanks to the awesome reference by Christine Pinto who pointed at an Alice Keeler article on how to share Google Forms 5 Steps to Share a Copy of a Google Form

Update 2: If you are just starting with your class on Google before initial login onto Chromebook, have a open Google Form on a laptop open for students to fill out. I would add a short form input field to collect student names which will let you update their passwords before first login.

Be mindful if your Gsuite Edu domain have a default password for first login and a setting enabled to change password after first login. This will negate customizing your student’s password on first login. I manually logged in any new Gsuite users to customize their password with this method.


Author: Shawn Reed

I am a 2nd grade teacher who has a passion for sharing amazing advances in education through technology, innovation, pedagogy, and design/growth mindset thinking.

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